New Parent and Start of Year Information

Further information for parents may be found on our PARENTS pages.

St John’s Uniform

Full information about the St John’s Marlborough uniform requirements may be found on our Uniform page and the full policy may also be found on our   Academy Policies webpage.

Contacting St John’s

St John’s reception is open from 07:45 to 16:30 Monday to Thursday and 07:45 to 16:00 on Friday.

Should you need to contact St John’s for any reason the main switchboard number is: 01672 516 156
The email address is: enquiries@stjohns.excalibur.org.uk. Should you have any concerns about your child your first point of call is their Tutor.

Attendance and Absence

Regular attendance is extremely important as missing lessons can have a big impact on learning.

If your child is ill please call the student absence line on 01672 515 081 or 01672 516 156 Option 1 on the morning of each day of absence. The school must know of any absences for safeguarding purposes. More information is available on our Attendance page.

Emergency Closure

Should an emergency arise during the academy day, the Principal has the responsibility to decide what action to take and one outcome could be closure of the Academy. Guidelines are:

  • Students in Years 7 & 8 will be sent home to a responsible adult;
  • Students in Years 9-13 can make their own way home and are deemed to be responsible enough to be home alone;
  • Arrangements will be made for all students who use organised school transport to travel home with the normal providers.

Should a decision be made to close the Academy during the day, particularly over the winter months, contingency care arrangements need to be in place for your child; especially if you have a child/children in Years 7 or 8. If both parents are working during the day this should be a safe and familiar environment; may be the family home or the home of a relative or emergency contact. Please reinforce this arrangement with your child.  See our Emergency Closure page for more information.

Lost Property

Students are expected to look after their belongings and equipment carefully. If an item is lost it should be reported to your child’s tutor. Please ensure that students name their belongings. Any found items can be handed into Reception.

Lost property is available to view each Monday and Thursday in the Atrium between 09:30 and 14:30. This includes such items as PE kit, other clothing, shoes, trainers, football boots, glasses, lunch boxes to name but a few. Valuable items are kept securely in Reception. Please be aware that St John’s is not responsible for loss or damage to personal property, however caused. Named items are returned to students wherever possible. All unnamed and unclaimed lost property is recycled of at the end of each school term.

Collecting Students During the School Day

On rare occasions during the day, students may fall unwell or have an accident and report to our Academy Nurse for treatment. We are fortunate that in most instances students require basic attention and return quickly to their lessons where possible. However, if a student is not well enough to return to class, or if the injury requires further treatment, parents will be contacted to collect their child or transport them onto further medical care if requested.

In these instances, it is absolutely paramount for parents, or one of their nominated emergency contacts, to arrive at the academy without delay to collect their child. In so far as the emergency contact is concerned, please note that in the event of an emergency, the Academy would make every effort to contact a child’s parents or guardian either at home or at work. Only if these attempts failed would we get in touch with an emergency contact that is not directly responsible for your child. It is important that we always know where you can be reached. Please ensure that you notify us directly of any future changes of address or contact details.

ParentPay

St John’s uses ParentPay as the preferred method of payment. It can be used to add money onto students’ lunch accounts, pay for trips and other school items. New parents will receive a personal activation letter when your child starts St John’s.

We operate a cashless catering system for the purchase of food at school, and have opted for a biometric system that recognises each student by their thumbprint. As a parent you can manage your account online, through ParentPay.  ParentPay allows you to monitor spending, see what your child is ordering in school and add money onto their account.

Cashless Catering Information  ParentPay & Resources Shop

Libraries

St John’s has two libraries; the Atrium Library which is open 08:00 – 17:30 (16:00 on Fridays) and the Sixth Form Library open 08.30 – 16:00. In addition to the book collections the libraries carry newspapers, magazines, journals and DVDs. Revision guides and stationery are also available to buy. Staff are available at all times to help students with their research.

Music Tuition

Students are encouraged to take part in one of the many music ensembles on offer, including the School Orchestra, Jazz Band, Training Band, String Ensemble, Brass Ensemble, Woodwind Group and Choirs as well as student-led groups. There are a number of performance opportunities during the year including multiple evening concerts, the Christmas Carol Concert at St Mary’s, the annual school production and the Savernake and Stedman Cup competitions.  See our Private Music Tuition page for more information.

Equipment

Every student is expected to provide the following basic items of equipment for every lesson:

  • Black or blue pen
  • Pencils
  • Colouring pencils
  • Ruler
  • Highlighters
  • Eraser
  • Pencil sharpener
  • Protractor
  • Compass
  • Colouring pens
  • Calculators
  • Glue stick
  • Dictionary
  • Reading book
  • Green biro/pen
  • Headphones

Stationary items can be purchased in the Library.

Students are also expected to bring the required ingredients for food technology lessons.

Any books or other equipment that are loaned to students are expected to be returned in good condition. If items are damaged, beyond reasonable wear and tear, parents will be asked to replace the loss or pay for the damage.

Calculators: Students must bring a calculator with them to every Maths lesson. We recommend the following two calculators which are available to purchase through the library at St John’s.

  • Casio fx-83 GTX
  • Casio ClassWiz fx-991 EX

Clubs, Trips and Extra-Curricular Activities

At St John’s we recognise the importance of interest and hobbies outside of the classroom and we encourage all students to take part in clubs for at least two hours a week. For full information about what’s available at St John’s and for safety information, please see our Clubs, Trips & Extra-Curricular webpage.

Off-site Activities

The safety of our students when they are out of the St John’s environment on activities is taken very seriously. Each trip or visit requires parental permission and a rigorous set of risk assessments. See our Clubs, Trips & Extra-Curricular webpage for more information.